• Maintain and update records of all procurement documentation including RFQs, RFPs, purchase requisitions, POs, contracts, invoices, and delivery receipts.

• Implement and maintain document control procedures and systems (manual or electronic).

• Ensure documents are accurately filed, version-controlled, and accessible to authorized personnel.

• Coordinate with procurement officers, suppliers, and other departments to collect, review, and distribute documents.

• Track contract expiry dates, renewals, and compliance deadlines.

• Ensure proper document security, confidentiality, and integrity.

• Support internal and external audits by providing accurate and complete procurement records.

• Enter procurement data into ERP or document management systems (e.g,, Oracle, SharePoint).

• Generate periodic reports on document status, outstanding issues, and other KPIs.

• Assist with administrative duties related to procurement processes when required.

Qualifications:

• Diploma or bachelor's degree in business administration, Supply Chain, or related field.

• 2+ years of experience in document control, preferably in a procurement or supply chain environment.

• Proficiency in MS Office (Word, Excel, Outlook) and document control systems.

• Familiarity with procurement processes, terminology, and documentation.

• Experience with ERP systems (e.g., Oracle) is an advantage.