We are seeking a highly organized, proactive Virtual Assistant to provide comprehensive administrative support to our team from a remote location. The ideal candidate is a self-starter who excels at multitasking, communicates clearly, and thrives in an independent work environment. You will serve as a critical support pillar, handling calendars, communications, research, and various operational tasks to keep our business running smoothly.
Key Responsibilities
Administrative Support
- Manage executive calendars, schedule appointments, and coordinate meetings across time zones
- Handle email correspondence, prioritize incoming messages, and draft professional responses
- Prepare documents, presentations, reports, and spreadsheets
- Maintain organized digital filing systems and databases
- Data entry and record keeping with high attention to accuracy
Communication & Coordination
- Serve as primary point of contact for internal and external communications
- Coordinate with vendors, clients, and team members
- Schedule and facilitate virtual meetings (Zoom, Teams, Google Meet)
- Take meeting minutes and distribute action items
- Manage contact lists and CRM updates
Research & Project Support
- Conduct internet research on various topics as assigned
- Compile information into summaries and reports
- Assist with special projects and event planning
- Book travel arrangements (flights, hotels, transportation)
- Process expense reports and invoices
Social Media & Digital Support (if applicable)
- Schedule and publish social media content
- Monitor social media accounts and respond to basic inquiries
- Assist with basic content creation and graphic design (Canva, etc.)
Required Qualifications
- High school diploma required; Associate's or Bachelor's degree preferred
- 2+ years of administrative, executive assistant, or virtual assistant experience
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) or Google Workspace
- Excellent written and verbal communication skills
- Strong organizational skills with exceptional attention to detail
- Ability to manage multiple priorities and meet deadlines independently
- Reliable high-speed internet connection (minimum 20 Mbps)
- Quiet, professional home office setup
- Computer with webcam, headset, and updated operating system
- Availability during core business hours (time zone flexibility may be required)
- Discretion and ability to handle confidential information
Preferred Qualifications
- Experience as a virtual assistant or remote executive assistant
- Familiarity with project management tools (Asana, Trello, Monday.com, Notion)
- Knowledge of CRM platforms (HubSpot, Salesforce, Zoho)
- Experience with bookkeeping or expense management software
- Social media management experience
- Graphic design skills (Canva, Adobe Creative Suite)
- Additional language proficiency
- Certification in administrative support or related field
Technical Skills
CategoryTools/SkillsProductivityGoogle Workspace, Microsoft 365, DropboxCommunicationSlack, Zoom, Microsoft Teams, SkypeSchedulingCalendly, Google Calendar, OutlookProject ManagementAsana, Trello, Monday.com, ClickUpCRMHubSpot, Salesforce, Zoho, PipedriveDesignCanva, Adobe ExpressFinanceQuickBooks, Expensify, PayPalWork From Home Requirements
- Internet: Stable high-speed connection (20+ Mbps), hardwired preferred
- Workspace: Dedicated, quiet home office with minimal distractions
- Equipment: Reliable computer (Windows 10+ or Mac OS 10.14+), minimum 8GB RAM
- Peripherals: Quality headset with microphone, HD webcam
- Security: Private, secure network; VPN usage may be required
- Availability: Responsive during agreed-upon working hours
- Backup Plan: Contingency for power/internet outages
What We Offer
- Competitive Pay: $18–$30/hour (based on experience and scope of responsibilities)
- Flexible Hours: Full-time, part-time, and flexible scheduling options
- Equipment Allowance: $400–$600 stipend for home office setup
- Internet Reimbursement: Monthly contribution toward internet costs
- Professional Development: Access to training courses and certifications
- Career Growth: Opportunity to advance to Executive Assistant or Operations roles
- Paid Time Off: PTO accrual for full-time positions
- Work-Life Balance: 100% remote with flexible scheduling
Core Competencies
✓ Time Management — Prioritizes tasks effectively and meets deadlines
✓ Communication — Clear, professional written and verbal skills
✓ Tech-Savvy — Quick to learn new tools and platforms
✓ Problem-Solving — Resourceful and solution-oriented
✓ Adaptability — Comfortable with changing priorities and new challenges
✓ Confidentiality — Handles sensitive information with discretion
✓ Proactivity — Anticipates needs and takes initiative
- Locations
- Houston