About the Role

We are looking for an experienced Administrator to join our Family Office, responsible for the day-to-day administration, property management, and facility management of our real estate portfolio. The successful candidate will act as the central point of contact for facility services, payments, access management, documentation, and coordination with real estate agents.

Key Responsibilities

Administration

Re-register and centralize all accounts and accesses under a single set of logins and email address
Monitor and control payment of service charges, DEWA, Empower
Maintain and organize all documentation related to the company and property

Property Management

Create and manage property listings, maintaining ongoing communication with real estate agents
Issue and manage viewing passes and coordinate access for property viewings
Liaise with tenants and agents throughout the leasing process
Oversee and control the collection of cash payments and cheques from tenants

Facility Management

Coordinate and order facility management services for all units, including cleaning, maintenance and technical support
Monitor service quality and respond promptly to maintenance issues
Manage vendor relationships and service contracts

Requirements

Prior experience working in a real estate agency is mandatory
Fluent English with excellent written and verbal communication skills
Additional experience in property management, facility management, or real estate administration is a strong plus
Strong organizational skills with the ability to manage multiple properties